Settings of a category with quotations from documents
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This window allows you to generate a list of documents containing quotations that must be detected by the application in outgoing and internal email messages.
Name
Category name. The name must differ from the names of other categories.
Minimum number of matching fragments
In the spin box, you can specify the minimum number of fragments from documents that the application must detect in outgoing and internal email messages.
If the parameter value exceeds the number of fragments in a document, the application will not detect quotations from those documents.
The default value of the parameter is 4 fragments.
Add
Clicking this button opens a window in which you can select the file that will be added to the category. The file must meet the following requirements:
- contains text data (for example, files with the formats DOC, DOCX, ODT, ODP, PDF, PPT, PPTX, RTF, TXT);
- exceeds 1000 symbols (excluding spaces, punctuation marks, and special symbols).
Added files are displayed in the list of documents. When saving a category, the application converts text data from files into fragments.
You are advised to not add more than 2 GB total volume of documents in a single category.
The application stores no original documents (nor any parts of them) in the category. No original documents (nor any of their parts) that have been added to a category can be restored or read on the basis of fragments.
Delete
Clicking the button causes the application to delete the fragments related to the selected file from the category.
The table displays the list of documents added to the category. The Number of fragments column specifies the number of fragments created by the application upon processing documents that had been added. For documents that have just been added, the Number of fragments column shows the File has not been converted value. To convert added documents to fragments, you must save the changes made to the category by clicking the OK button. If you need to view the number of fragments in newly added documents, open the Category settings window again.
Comments
Additional information pertaining to data in the category, for example, a link to a document that regulates the information security rules in the organization.